Prepared for Roy Wooten · Executive Director
Your Board Finance Public‑Signal Snapshot.
We reviewed The Crucible Project's FY 2025 public Form 990, filed November 14, 2025, and identified five questions worth comparing with your current internal reporting.
The cash and LUNA months are historical calculations using FY 2025 expenses. LUNA is an estimate, not a reported 990 figure. These are not a minimum, a rating, or a conclusion about the organization's current liquidity.
The public signals
Five public signals worth confirming.
Each base figure comes from your FY 2025 Form 990, the year ended June 30, 2025, with the line noted so you can check it. A 990 is filed months after year-end and can be up to a year old, so the current FY 2026 position is not visible from public records. Months of coverage and LUNA are calculations from those figures, not separate 990 lines.
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01
Liquidity and reserves
Public signal to confirmAt year-end, reported cash was $132,681 (Part X, line 1), about 1.1 months of FY 2025 expenses. An illustrative LUNA estimate — net assets without donor restrictions, less net property and equipment — was about $44,910, or 0.4 months. Fewer than three months of liquidity can be tight for many nonprofits, but the appropriate level depends on revenue timing, obligations, facilities, risks, and board policy. Against an illustrative three-month planning benchmark of about $359,000, that is a gap of roughly $314,000 — a comparison, not a required target or a conclusion about current reserves. Current cash reporting and reserve policy are useful areas to confirm.
Where these sit among similar-size nonprofits
LowerPeer medianHigherThe gold marker is this organization: roughly three-quarters of about 1,290 mental-health nonprofits with $1M–$5M in annual expenses that filed a full 2022 Form 990 reported more months of cash and LUNA (NCCS / IRS public data). Context across organizations from historical filings — not a rating, a score, or a conclusion about current reserves.
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02
Operating result
Public signal to confirmRevenue was $1,373,149 and expenses were $1,436,288, a $63,139 deficit (Part I). Net assets moved from $134,957 to $71,818, and two of the last three filed years ended in deficit. On an unrestricted basis the year was near break-even, and the change appears to reflect spending down about $60,492 of donor-restricted funds during the year. The public return does not show the current-year trajectory or how much was planned; monthly budget-to-actual would.
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03
Debt and obligations
Public signal to confirmNo mortgage or secured loan is reported (Part X, lines 23 and 24). The return does report $225,545 of deferred revenue (line 19) — program fees collected for retreats not yet delivered — which is larger than the $132,681 of reported cash. Whether that timing affects available runway depends on the retreat schedule and current cash, which the public return does not show.
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04
Revenue reliability
Positive public signalRevenue is 62% earned program fees ($856,380) and 37% contributions ($513,791), from Part VIII. Schedule A shows total support rising every year, from $944,496 in 2020 to $1.37M in 2024. Earned income covering most of the budget lowers dependence on any single grant or donor. The public return does not show concentration within the contributed portion or program renewal rates, which current internal reporting would.
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05
Governance and controls
Positive public signalThe organization files the full Form 990 on the accrual basis. Its financial statements were reviewed or compiled by an independent accountant (Part XII, line 2a), which Charity Navigator points to as a positive practice at the $1M to $2M level. Part VII names a treasurer (David Leali), chair (Linda Oury), and secretary (Kenny Cox), and no loans to officers are reported.
The bottom line
Growing program, with liquidity questions to confirm.
The public filing shows a growing, well-structured program: revenue is up, income is diversified between earned and contributed, the statements are independently reviewed, and no secured debt is reported. The questions worth confirming are around liquidity — reported cash covers about 1.1 months of expenses and an illustrative LUNA estimate about 0.4 months, below a commonly used three-month planning benchmark rather than any universal requirement.
A $63,139 deficit and $225,545 of deferred program fees are worth reading alongside current cash. None of this proves a problem today; the return is historical. A short review would compare it with the organization's current cash reporting, deferred-revenue timing, and reserve policy — and confirm whether any of it still needs attention.
Compare with your current reporting
See where you stand, then confirm what's current.
On a 20-minute call, Arif compares the public filing with your current reporting, confirms whether these signals are still relevant, and flags whether clearer monthly reporting, reserve planning, or a deeper review would help. If your process already answers them, no further work is needed — no cost, and the figures are yours to keep.
Arif leads the review; any accounting or tax work is a separate Summiton Financial engagement. Please don't send tax returns, bank details, or other sensitive documents before the call.